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Pagers

Check‐in includes the ability to temporarily assign a pager number for a participant. This can be the actual number to dial to ring the pager, the pager’s ID number, or a barcode scan from the pager.

The number you enter for the pager prints on the name tag of the participant associated with the pager. A parent keeps the pager with them and can be paged if needed by a care giver who simply reads the number on the name tag.

Tip! If you do not have a pager system in place, you can enter a parent’s cell phone number instead. This number prints on the name tag for easy location by a volunteer if needed.

Assigning Pager Numbers

You can assign a pager number to one or more participants from the Review Checkins screen. This screen is available after you have selected a room/location for the last selected participant. An example of Review Checkins is shown below.

As you can see, the Assign Pager Number button in the top left of the screen is disabled. It remains disabled until you touch the Pager button beside at least one participant.

Note: Pager number assignments are temporary. The pager assignment only lasts throughout the duration of the selected activity schedule. If a participant needs a pager association for more than one activity schedule, he or she must check into all activity schedules at the same time. If not, a pager number must be assigned again for other schedules. If the pager number was not assigned for a schedule, the number will not print on the name tag.

A pager number can be assigned to one or many participants from the same household during check‐in. Simply touch the Pager button beside each participant to associate with the pager number.

To assign a pager number

1. Search for and select a participant. Touch Next and verify the room/location is correct. Complete this step for each participant if there are more than one. Optionally, you can also bypass the room/location selection by touching Rapid Checkin. This button will only be available if you decided to Enable Rapid when you started Check‐in.
2. Touch Review Checkins or touch Next if you are checking in more than one participant. Continue touching Next until you see the Review Checkins screen (as show in the image above).
3. Touch Pager beside the participant (or participants) you want to assign a pager to.
4. Touch Assign Pager Number. The Pager Code screen appears.

   

5. Type one of the following in the Enter Pager Code field: 
   • The number to dial for the pager (or cell phone if you do not have a pager system).
   • The code number used to track the pager.
   • Scan the barcode sticker on the pager—if your pager system uses barcode numbers to track the pager, a sticker is located somewhere on the pager. Simply scan this number.
6. Touch the Add Pager Code button. The pager number/code is now associated with the participant(s) you selected in step 3. Notice that the Pager button has changed to the number you entered as shown below.

   

7. Touch Print Tags or Complete to finish the check‐in. If you print tags, the pager number appears on the participant's name tag. The number can then be used to "page" the parents in the event of an emergency or if a care giver has a question.